Audit finds problems with ARRA spending in VA

June 24th, 2011

June 2011

UNITED STATES DEPARTMENT OF EDUCATION’S OFFICE OF INSPECTOR GENERAL
releases report on Virginia’s Use of Funds and Data Quality for Selected American Recovery and Reinvestment Act Programs

Virginia was awarded a total of $1.6 billion in Recovery Act funds for the grants
reviewed. This consisted of $1.2 billion for SFSF funds ($219 million for Government Services
and $984 million for Education Stabilization), $281 million for IDEA funds, and $164 million
for Title I funds.

The audit concluded that Virginia’s Recovery Act expenditures were generally expended and
accounted for in accordance with recipient plans and applications, and applicable laws,
regulations, and guidance. However, the audi found that Virginia Education needs to improve its
fiscal monitoring to ensure LEAs comply with Federal fiscal requirements related to the use of
and accounting for Recovery Act funds. It noted fiscal issues at Norfolk and Fairfax County.
Virginia Education approved reimbursement requests submitted by the LEAs that included
unallowable and incorrectly coded expenditures. It did not identify any exceptions at Henrico
County or at the two sheriffs’ offices.

Read the complete Virginia audit report.

Virginia district data on MOE and CEIS

June 1st, 2011

IDEA Money Watch has obtained the information submitted by the Virginia Dept. of Education to the U.S. Dept. of Education regarding reduction to local spending (maintenance of effort or  MOE) and use of federal IDEA funds for Coordinated Early Intervening Services (CEIS) for each school district for the 2009 fiscal year. Get Virginia information here. (PDF, 30 pgs)

Of the 132 districts in Virginia, 33 reduced their local spending on special education (25%). The reductions taken amounted to $38,711,960. Fairfax County Public Schools reduced its local spending by $19.1 million-the maximum allowable reduction-which accounted for half of the total reduction taken statewide.

Sixteen districts, or 12%, used a portion of IDEA federal funds for Coordinated Early Intervening Services (CEIS). Five districts were required to use funds for CEIS due to significant disproportionality in school year 2009-2010, while 11 districts voluntarily used a portion of allowable funds for CEIS.  The total amount of funds used for CEIS was $10,677,528.

This information is important because it indicates if school districts reduced local spending in light of IDEA Recovery Act funds in FY 2009. IDEA does not require that local districts replace these funds when the Recovery funds run out, putting services for students with disabilities at risk.

Hey, King George, what did you do with your ARRA IDEA funds?

February 9th, 2011

The Journal reports on the failure of King George School Division to submit a corrective action plan to the Virginia Dept. of Education outlining how it will address multiple violations of special education state and federal regulations! Read the story here: http://www.journalpress.com/king-george/2397-deadline-extended-for-special-ed-corrective-plan

IDEA MONEY WATCH RESPONDS: Despite these violations, King George, along with every other district in Virginia, was given a “meets requirements” rating by the VA DOE for its implementation of IDEA….seems like a system that’s broken. We also wonder what the district has done with the additional IDEA funds it received via the Recovery Act….certainly these funds could have been used to address the violations. But it appears that possible the district is using the funds to pay for personnel previously paid w/ local funds….something permissible under IDEA’s supplement not supplant provision, as long as the district maintains is local level of spending.

SEPTEMBER 2010 :: Virginia IDEA Recovery Act spending tops $98 million

October 9th, 2010

According to spending reports released by the U.S. Dept. of Education, Virginia has obligated 35% of its IDEA Part B Recovery funds, or $98,077,380 of $281,415,033 as of September 30, 2010. The national average is 50%.  Spending details by local school district are available at EdMoney.org.

Latest state-by-state spending reports are always available here. All IDEA Recovery Act funds must be obligated by September 30, 2011.

Congressman Wittman Shows Little Interest In Education Stimulus

October 4th, 2010

Patrick Sensiba
Norfolk Education News Examiner

October 4, 2010

Questions about education and stimulus funding have not been answered by the incumbent candidate and Congressman in the 1st district of Virginia

Following a phone conversation on September 29 with Abigail Shilling, press contact for Congressman Rob Wittman, e-mail and phone messages were sent asking for a response to a series of questions regarding education stimulus funding.

There has been no response to date.

The questions were in reference to education stimulus money provided by the American Recovery and Reinvestment Act.  In particular, the funds directed towards special needs or those funds falling under the Individuals with Disabilities [Education] Act and Title I funds under the Elementary and Secondary Education Act.

Congressman Wittman posted the minutes of four meetings he held in April and September 2009 for his 1st Congressional District “Education Advisory Council” on his website-  http://www.wittman.house.gov/index.php?option=com_content&view=article&id=237

One question yet to be answered by Mr. Wittman: who is on his educational advisory council for the 1st district?

In the April 13, 2009 minutes there is reference to Title I and IDEA stimulus funds. It is stated that a county supervisor attending the meeting was asked by Rep. Wittman to comment on issues with the stimulus money and how it has affected his district. The supervisor stated some stimulus dollars are not being used yet as there are timing issues on when to spend this money. It is also difficult to spend dollars for Title I and IDEA when it will be used up within two years. Another attendee stated that there is a struggle with reporting requirements for funding and how to handle the paperwork. Rep. Wittman offered his staff’s help in navigating the reporting requirements for stimulus funding.”

Get the rest of the story here.

Education Stimulus Funds are Silver Lining and Looming Storm

October 1st, 2010

Patrick Sensiba’s blog in the Norfolk Education News Examiner expresses the frustrations felt by many families of students with disabilities who have sought to become informed and involved in how their school districts are using the IDEA funding included in the Recovery Act.

Read it here.

W-JCC School Board delays vote on special education spending plan

August 23rd, 2010

JAMES CITY —

For the second time in nearly a month, the Williamsburg-James City County School Board denied a stimulus fund spending plan Tuesday of more than $1.3 million for the district’s special education program. The Board sent staffers and a citizen advisory committee back to the drawing board to determine how to use the money.

After voting down two motions to approve staff’s spending proposal, the board asked W-JCC staffers and members of the division’s Special Education Advisory Committee — a group of residents and parents of special education students— to meet again to develop a plan both groups could agree on. Board Member Jim Kelly was also appointed to represent the School Board on the advisory committee.

Board members Joe Fuentes and John Alewynse were not present at the meeting.

The board’s decision followed several comments from advisory committee members who criticized the special education stimulus budget, saying many of the proposed expenses wouldn’t improve the students’ performance.

The proposal included money to pay for teacher training, technology and early intervention programs such as the Academy for Life and Learning, the middle school dropout prevention program. The bulk of the money, however, was proposed for more full-time personnel to support special education programs and students.

“This journey started a year ago and we shared our concern about the first portion of stimulus money and how it was spent,” said Beth Haw, chairwoman of the advisory committee. “We asked to have our say on the how the second portion needed to be spent and not much has changed with the second proposal.”

The board will revisit the proposal at its Sept. 7 meeting. In the meantime, plans to hire special education staff listed in the proposal will be put on hold until the board votes on the spending plan.

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For more on the proposed special education spending plan

Go to http://www.wjcc.k12.va.us and go to the Aug. 17 School Board agenda.

IDEA Excerpts From: Investing Wisely and Quickly Use of ARRA Funds in America’s Great City Schools

May 26th, 2010

Norfolk

Norfolk Public Schools will use federal stimulus funding to reduce the State’s budget shortfall and prevent layoffs. However, because of the continuing budget deficit, the district will not offer cost-of-living adjustments or step increases of any kind.

The Norfolk school board has recommended updating the 2009-10 school year budgets to reflect the additional funding available in stimulus allocations. Testing subsidies, athletic study halls, suspension recovery, and sixth-grade transition programs have all been recommended for restoration. Also, with stimulus funding, buses for after-school and athletic activities will run every day.

Norfolk Public Schools will use State Fiscal Stabilization Fund (SFSF) dollars to save 201 positions in the district. These jobs would have been in jeopardy due to state and local budget shortfalls. The district is currently discussing changing its application to use the funding in some other way but the changes have not yet been determined.

Richmond

Richmond Public Schools is using federal State Fiscal Stabilization Funds (SFSFs) to mitigate the impact of the recession on educational services and save a total of 133 jobs that were proposed for elimination because of budget reductions in the FY 2009-10 general operating budget. SFSF dollars will cover the costs for 44 teaching positions in grades K-3, six in grades 4-5, 13 in grades 6-8, and nine in grades 9-12. The positions of one assistant principal and two guidance counselors in grades 6-8 and 58 instructional assistants in various grades will also be saved through the SFSF.

Additionally, federal State Fiscal Stabilization Funds are being used to partially restore funding for educational activities which were reduced as a result of revenue reductions in the FY 2009-2010 general operating budget, including upgrades and improvements to IT systems as part of the district’s integrated implementation of an enterprise wide solution. Richmond will also work with the State to advance the education reform areas identified in the state’s SFSF application through implementation of programs and strategies that improve teacher effectiveness and improve student achievement.

Examples of these SFSF-funded activities include Highly Qualified Content Academies, which involves a district review of each exceptional education teachers’ transcript to determine the content areas in which teachers are highly qualified. A New Teacher and Mentor Teacher/Clinical Faculty Program provides new teacher support at schools and works to promote new teacher success on a district wide basis. Career Cruising is a pilot program offering online career exploration and a portfolio tool that helps students identify specific career interests and then establish goals. Core Knowledge Academies develop cultural literacy and expose students to a broad range of historical, scientific and cultural topics.

SFSF will also support Foreign Language instruction, including Spanish instruction in all elementary schools including two Kindergarten classes. Mathematics rigor will be supported via John’s Hopkins Algebra I Study, which provides 9th graders with a double hour of instruction using two teaching strategies. Distance Learning labs offering foreign language, technology, SAT preparation and AP math and science classes will be available and supported with SFSF, as will the Governor’s Career and Technical Education Academy for Science, Technology, Engineering and Math (STEM), which is an academy designed for ninth-graders that focus on two career pathways: engineering, technology, and therapeutic services including sports medicine.

For the full report Click Here.

State finds problems with Norfolk school’s testing

December 10th, 2009

NORFOLK

A state investigation into testing irregularities at a struggling city middle school found that some students weren’t tested and some tests has identical answers, including spelling errors.

The investigation records were obtained by The Virginian-Pilot through the Freedom of Information Act.

Lafayette-Winona Middle School failed to test at least two dozen special education students who should have been assessed last spring, according to the investigation by the Virginia Department of Education.

Two teachers improperly submitted identical work for multiple special education students in state assessment portfolios, and one teacher refused to test eight special education students at all because of a disagreement over how the students’ learning should be measured, according to the department’s Oct. 14 report.

Investigators concluded that the Norfolk school division violated five state and federal regulations, including special needs students’ right to a free appropriate education.

The state is requiring the Norfolk division to create a plan to correct scoring errors, to allow students to take tests they were prevented from taking, and to set up a system of training and monitoring to prevent future problems.

Superintendent Stephen C. Jones said he accepted the state’s findings and his administrators were working to fulfill the recommendations. Decisions on discipline were still pending, he said Tuesday.

“The individuals that were involved, all of their involvement is being reviewed as disciplinary issues,” Jones said. “I’m not comfortable commenting on those until we’ve gotten all of the facts.”

School Board Chairman Stephen Tonelson said he was troubled by the report and wanted more answers.

“There are a couple of things that concern me. One is the fact that we have a few teachers in a school that feel, for whatever reason, that it’s appropriate to cheat in order to make our students look good or our school system look good,” he said. “I am concerned about the high-stakes testing that in some ways has become the only measure of student success.”

Tonelson also said he wished the board had received the report earlier. Board members said they were first notified about the investigation in early November because of inquiries by The Pilot. Tonelson received a copy of the report earlier this month, and other board members received copies Tuesday.

For more details, return to PilotOnline.com later and read tomorrow’s Virginian-Pilot.

Schools cited on discipline of minority special-ed students

October 10th, 2009

Richmond Times Dispatch :: October 9, 2009

School divisions identified as being too heavy-handed when it comes to disciplining minority special-education students now must put money toward early efforts to keep children out of special education.

Chesterfield and Henrico counties were cited by the Virginia Department of Education earlier this year for suspending or expelling a disproportionate number of minority special-education students during the 2007-08 school year.

As a result, those divisions must devote 15 percent of this year’s federal Individuals with Disabilities Education Act Part B funding to early-intervention services. (IDEA Money Watch note:: it’s really early intervening services. The amount required is 15% of both the regular IDEA funds and the Recovery Act funds)

That’s $3.3 million for Chesterfield and about $3 million for Henrico.

The state Department of Education sent letters to six school divisions in January and again in June, informing them of either the discipline issue or the fact that they had an overall disproportionate number of disabled minority students compared with the general student population.

In addition to Chesterfield and Henrico, Prince William County was cited for discipline inequities. Powhatan and Mecklenburg counties, as well as the city of Falls Church, were cited for the disproportionate enrollment numbers only. Read the full article here.